Minewarfare and Clearance Diving
from 13 July 1993, revised November 2022)
ARTICLE 1. TITLE AND AIM
101. The organisation shall be
named: "The Minewarfare and Clearance Diving Officers' Association" hereafter
referred to as "the Association".
102. Its aim is to perpetuate the
"Esprit de Corps" and comradeship amongst Minewarfare and Clearance Diving
Officers in the Royal Navy by the regular exchange of information and meetings
on both a social and formal basis to their mutual benefit.
ARTICLE 2. MEMBERSHIP
201. The Association shall comprise:
202. Full Members.
Eligibility for full membership is automatic for all serving and retired
Minewarfare and Clearance Diving Officers (MCDOs), Minewarfare Officers (MWOs),
Clearance Diving Officers (CDOs) and Officers who were qualified in Deep Diving
(QDDs) and Foreign Navy Officers who have similar qualifications and who have
served with the Royal Navy. Students qualifying on appropriate courses shall be
waived the current year’s subscription, and be dined in at the expense of the
Association at the next programmed Annual Dinner, provided they pledge
to join the Association the
203. Associate Members. Associate
membership, limited to twenty‑five percent of the full membership, is open to
those persons who have made a marked contribution to the Minewarfare and
Clearance Diving community and the welfare of its members. Candidates must be
nominated by a Full Member and receive the formal unanimous endorsement of the
Committee. Associate Members will not be entitled to vote or nominate or second
other persons for membership.
204. Honorary Members. Honorary
membership may be bestowed on individuals who have made outstanding
contributions to the aims of the Association or to the activities of the MCD and
MW Officer community. Honorary members shall pay no fees and shall be entitled
to all privileges of membership except voting rights. Normally, not more than
one honorary member will be elected annually. Honorary members will be elected
by the Full Membership following proposal by the Committee.
205. Life Members. Free
life membership is granted to those members who have attained the age of 75 or
who have been Clearance Diving or Minewarfare Officers for 50 years. Life
members have the same membership rights as Full Members.
206. Affiliate Members.
Affiliate membership is open to WO(MW)s, WO(D)s and members of REBDOC (Royal
Engineers Bomb Disposal Officers’ Club) on application citing a Full Member as a
referee. Affiliate members shall pay no fees but their privileges will be
restricted to attending certain social functions, such as the Annual Dinner, by
Privileges of Membership. On admission, each member shall be
entitled to a copy of the Constitution. They
will also be entitled to receive notices of forthcoming events.
Cessation of Membership. Individual membership of the Association
will cease when that person:
having given one month’s notice and having paid any fees and subscriptions then
recommended for expulsion by a three‑quarters majority of the Committee, but
such expulsions shall be subject to appeal. Written notice shall be given of the
reasons for intended disqualification to allow sufficient time for an individual
to provide their defence. A decision will then be taken by the Committee taking
any appeal into account.
d. Has not
paid their their annual subscription by the due date (See 302).
ARTICLE 3. FUNDS
301. Funds of the Association shall
consist of income derived from annual subscriptions, donations and profit from
social functions. Entrance Fees and Annual Subscriptions will be decided at the
Annual General Meeting (AGM).
302. The subscription year will run
from 1 January. Unless by prior written arrangement with the Honorary Secretary, annual subscriptions
shall be paid by Credit
Card or PayPal via the MCDOA's MOJO website. Members
who have not paid by 28 February will be deemed to have lapsed their membership.
303. The Association will retain as
a minimum within its funds a reserve equal to covering the full cost of two
Association major functions annually. Remaining funds will be unallocated and
available to the Committee for expenditure on reasonable running costs, to
subsidise Association events and activities, pay for members leaving gifts, make
donations for members who cross the bar, and any other expenditure as agreed by
ARTICLE 4. STRUCTURE
401. The Association shall comprise
the following Structure:
Honorary President who shall be a senior officer and preferably Full member
of the Association unanimously recommended by the Committee and endorsed at the
Honorary Past Presidents who
shall have been Honorary Presidents of
The Committee which shall consist of:
Up to two representatives of Serving and Retired members.
ARTICLE 5. THE COMMITTEE
501. The Committee shall comprise
the following, to be elected annually by the membership at the AGM. No Committee
member shall hold more than one of the appointments:
a. Chair. A
serving senior officer and Full Member of the Association.
Chair. A Full Member of the Association.
Secretary. A serving officer and Full Member of the Association.
Treasurer. A Full Member of the Association.
Social Secretary. A Full Member of the Association.
Serving and Retired Officers’ Representatives.
Representatives of the Serving and Retired Members will make up a representative
forum. There shall be no limit to the number of these forum members. The role
of this forum will be to offer help and assistance to the Association and
represent the interests of the Association at appropriate ‘gatherings’.
502. The Secretary will represent
the views of those members outside the UK.
503. The Committee may co‑opt
members to fill any posts falling vacant during the current year.
504. The Committee will select official guests for the Annual Dinner whose costs
will be borne by the Association. These will normally comprise any members
leaving the Service plus up to five non-members, including a Principal Guest, as
appropriate to the occasion and their relevance to the Association.
ARTICLE 6. COMMITTEE AND GENERAL MEETINGS
601. The Committee shall meet in
person or virtually at least once every six months to control and manage the
business, affairs and finances of the Association. Sufficient notice shall be
given to all committee members to attend. The Secretary shall publish the
agenda and minutes of all meetings. The Committee will be quorate when four of
its members are at the meeting. This shall include the Chair or Vice Chair
unless it has been agreed in advance that someone else will chair the meeting.
602. The Chair or, in their absence,
the Vice Chair shall chair the meetings assisted by the Secretary. Each member
of the Committee shall have voting rights. In the event of a deadlock, the
man shall have a casting vote.
603. The Committee shall monitor the
finances of the Association, recommend changes and agree on an agenda for the
604. The Constitution of the Association
and the structure of the Committee shall be reviewed annually, adjusted if
necessary for approval at the AGM.
605. Any member of the Committee may be
dismissed and a replacement appointed by a three quarter majority of the
606. An AGM followed by a formal social
evening shall be held at a venue to be decided by the Committee.
607. At all Annual General and Special
meetings, Full Members shall have one vote for each proposal.
608. Votes may be given by members in
person, or by their duly authorised proxies, who must be present at the meeting.
609. The Committee members shall be
elected or re‑elected at the AGM. Nominations should be proposed and seconded by
Full Members, having been endorsed by the nominee that they are prepared to
serve, and are to reach the Secretary at least one month before the AGM.
610. Any proposed amendments to the
Constitution, matters for discussion at the AGMs or Committee meetings, should
be forwarded to the Secretary no later than 21 days before the scheduled date of
the next meeting.
611. All Association members will be invited to the AGM where there will be an
opportunity to vote. The AGM will be considered quorate based on those
Association members present plus the Chair, or Vice Chair in their absence, and
at least four Committee members.
ARTICLE 7. ACCOUNTS AND AUDITS
701. A bank account in the name of the
"Minewarfare and Clearance Diving Officers' Association" shall be held at the
National Westminster Bank, PO Box 25, 130 Commercial Road, Portsmouth, PO1 lES.
An account needs to held in an appropriate bank account.
702. Two signatories, the Treasurer plus
one other member of the Committee, will be required on all withdrawals made.
703. The Treasurer shall keep proper
accounts which are to be presented at each Committee meeting. The Annual
Accounts shall be presented at the AGM for approval by the membership. The
accounting year shall be 1st Apr to the 31st Mar the
following year. The year to date accounts is to be reported at the AGM.
704. The account shall be open to the
inspection of any Member following a request made to the Chair.
705. At every AGM, at least one member
shall be appointed as auditor and audit all Association accounts for the
ARTICLE 8. DISSOLUTION OF THE ASSOCIATION
801. The Association shall be dissolved
if and when a resolution for the same shall have been carried by a three quarter
majority vote of all Full Members in person at an extraordinary or Annual
802. On dissolution, the Committee shall
be empowered, after payment of all debts and expenses to apply surplus funds to
such Naval Charities or similar bodies as they may in their absolute discretion
ARTICLE 9. DUTIES OF MEMBERS
901. In accepting membership, members
undertake to abide by the Constitution of the Association and decisions of the
of the MCDOA should to bring to the attention of the committee the death or
hardship of any member or widow of any member of the Branch(es) regardless of
rank, rate or MCDOA membership.’
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